I. DEFINITIONS

1.1. The terms used herein are defined as follows:

a) “website” - the website available under the link: https://www.ai-ecosystem.org/; 
b) “user” (as well as relevant pronouns such as “you”, “your”, etc.) – any legally capable natural person (data subject), who uses the website;
c) “AI Industry Ecosystem Association” (as well as relevant pronouns such as “we”, “our”, etc.) - AI Industry Ecosystem Association CIC, a Private company limited by guarantee without share capital with company number: 15121950 and a registered office address at 7 Bell Yard, London, England, WC2A 2JR;
d) “services” - any services advertised and/or provided via the website, including but not limited to access to this website and all its features (registration, browsing, account creation, use of forums, communication and social networking with other users, send and receive, review massages in chat, follow other members, etc.) as stipulated by Terms of Use or other agreements, provided by us or our affiliates;
e) “affiliates” - any entity that directly or indirectly controls, is controlled by, or is under common control with another entity.

1.2. All other terms used herein are defined under the UK GDPR and the Data Protection Act 2018.

II. CONTROLLER

2.1. The controller is the entity that determines the purposes and means of the processing of user’s personal data.
2. The controller of the user’s personal data is AI Industry Ecosystem Association, registered under the laws of the United Kingdom, legal address: 7 Bell Yard, London, England, WC2A 2JR, company registration number: 15121950, e-mail: info@ai-ecosystem.org.

III. PURPOSES AND BASIS OF THE PROCESSING

3.1. Personal data (information). Personal data is any information relating to an identified or identifiable user, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier, etc.
3.2. Below, you can see a general overview of the personal data categories processed and purposes, as well as the legal basis of the processing:

a) We process your name (first and/or last name), e-mail address, to:

i) provide you with services or notify you of the availability of services based on performance of a contract, to take steps at the user's request prior to entering contract or our legitimate interest to notify you of services you were interested in;
ii) provide company you represent with services or notify you of the availability of services based on our legitimate interest to notify you of services you were interested in;
iii) provide marketing communications requested by you (solicited marketing) based on legitimate interests to provide information to the user regarding services or any related services that might be of the user’s interest (considering that the user has the ability opt-out);
iv) provide marketing communication (unsolicited marketing) based on user’s consent, when obtained;
v) contact you in regard to services or access and use of the website based on our legitimate interests in providing information to the user as to cooperation possibilities or media inquiries and providing up-to-date information regarding our services;

b) We process your occupation/place of work/title, country, and general Google®  or Facebook® profile information, provided when sign-in to: 

i) provide you with services or notify you on the availability of services based on the performance of a contract, to take steps at the user's request prior to entering contract or our legitimate interest to notify you of services, you were interested in;
ii) provide company you represent with services or notify you of the availability of services based on our legitimate interest to notify you of services you were interested in;
iii) provide marketing communications requested by you (solicited marketing) based on our legitimate interests to provide information to the user regarding services or any related services that might be of the user’s interest (considering that the user has the ability opt-out);

c) We process your phone number to:

i) provide you with services or notify you on the availability of services based on the performance of a contract, to take steps at the user's request prior to entering contract or our legitimate interest to notify you of services, you were interested in;
ii) contact you in regard to services or access and use of the website based on the legitimate interest in providing information to the user as to cooperation possibilities or media inquiries.

d) We process your profile picture to: 

i) provide you with services, in particular ability to set the profile picture based on the performance of a contract, to take steps at the user's request prior to entering contract or our legitimate interest to notify you of services, you were interested in;

e) We process your LinkedIn® profile information, personal expertise, background, and interests to:

i) provide you with services or notify you on the availability of services based on the performance of a contract, to take steps at the user's request prior to entering contract or our legitimate interest to notify you of services, you were interested in;
ii) provide marketing communications requested by you (solicited marketing) based on our legitimate interests to provide information to the user regarding services or any related services that might be of the user’s interest (considering that the user has the ability opt-out);
iii) provide marketing communication (unsolicited marketing) based on the user’s consent, when obtained;

f) We process your metadata (e.g., date, time when the user communicated with us, cookies, IP address, and other tracking information, as detailed in our Cookies Policy) to:

i) contact you in regard to services or access and use of the website based on user’s consent and/or legitimate interests to improve our services, collect statistics or marketing information, adapt the website to your region, and provide up-to-date information regarding services.

3.3. Unless otherwise indicated by the user, your personal profile information is available to all users of the website. You can view what information is available, and change profile or certain information visibility in “My Account” settings.
3.4. We may process any additional personal information that the user voluntarily provides. The user is not obliged to provide personal data by law or under any agreement; however, our services and general access to the website might not be available or might be impossible to render without some types of personal data.
3.5. Retention period. We will keep your personal information for as long as you have an account on the website or we provide you with services, including access to and use of the website. Thereafter, we will keep your personal information for as long as is necessary:

a) to respond to any questions, complaints or claims made by you or on your behalf;
b) to show that we treated you fairly; or
c) to keep records required by law.

We will not retain your personal information for longer than necessary for the purposes set out in this Privacy Policy. Different retention periods apply for different types of personal information. When it is no longer necessary to retain your personal information, we will delete or anonymize it.
3.6. Child privacy. We neither solicit nor collect personal data from anyone under the age of 16 (sixteen) or under the legal age of your country if it is different.

IV. PROCESSING OF PERSONAL DATA

4.1. We collect most of your personal information directly from you — by telephone, text, and/or email, and when you complete an online form via website. However, we may also collect information by observation (e.g., using automated data capture software) and/or from cookies. We do not collect personal data from publicly accessible sources.
4.2. We process user’s personal data by automated means. The personal data is kept in electronic form on the website servers, on computers,  to which only authorised employees and/or contractors have access.
4.3. Automated decision-making. Your personal data is not subject to automated decision-making, including profiling.